Purpose of the GDPR

• The General Data Protection Regulation (GDPR) aims to empower EU citizens with greater control over their personal data. Under this regulation, entities handling the data of EU citizens must adhere to stringent data privacy and protection mandates.

TMZ’s Commitment to GDPR

• TMZ has updated its Privacy Policy to fully comply with GDPR requirements, ensuring transparency and enhanced control for EU citizens over their personal data.

Transparency and GDPR Compliance

Commitment to Transparency

• TMZ commits to the principle of transparency as required by GDPR. All information related to data processing is:
  • Accessible and easily available upon request.
  • Presented in clear, plain language that is easy to understand.
  • Accompanied by visuals where necessary to clarify complex information.

GDPR Compliance and Data Handling

Scope of Application

• Applies to:
  • TMZ headquarters and all branches.
  • All employees, volunteers, contractors, and other parties associated with TMZ.

Data Collection and Usage

• Personal data collected includes names, addresses, emails, and phone numbers, among others.
• Data is utilized to maintain connections and fulfill necessary contact obligations.

Data Protection Measures

Data Protection Protocols

• TMZ adheres to the Data Protection Act 1998 and GDPR to securely procure, manage, and store personal information.
• Personal data must be:
  • Processed lawfully and fairly.
  • Collected for specified and legitimate purposes.
  • Adequate, relevant, and limited to what is necessary.
  • Accurate and kept up to date.
  • Stored no longer than necessary.
  • Protected against unauthorized or illegal processing and against accidental loss, destruction, or damage.

Roles and Responsibilities

Accountability

• The Board of Directors oversees compliance with legal obligations.
• The Data Protection Officer is responsible for:
  • Updating and training staff on data protection responsibilities.
  • Handling data protection queries and requests.
  • Ensuring data security measures are implemented and adhered to.

IT and Marketing Roles

• The IT Manager ensures secure storage and processing infrastructures.
• The Marketing Manager ensures compliance in all marketing operations.

General Employee Data Guidelines

Employee Access and Data Handling

• Data access is limited to those who require it for their role.
• Data must not be shared informally and should be securely managed.
• Regular updates and training on data protection are provided to all employees.

Data Storage and Security

Secure Data Storage

• Paper records are kept secure and electronic data is protected with strong passwords and encryption.
• Data storage devices are securely managed and data is only stored on designated secure servers.

Data Use Compliance

Usage of Personal Data

• Personal data should only be accessed for necessary work purposes.
• Data must not be transferred outside the EEA without adequate protections.

Accuracy and Maintenance of Data

Ensuring Data Accuracy

• TMZ is committed to maintaining accurate and up-to-date data.
• Regular verification and updates to personal data are conducted to ensure accuracy.

Subject Access and Rights

Access and Control

• Individuals have the right to access personal data held by TMZ and request correction or deletion as necessary.
• All access requests are handled within the stipulated time frame and require verification of identity.

Compliance and Disclosure

Law Enforcement and Legal Compliance

• Personal data may be disclosed to law enforcement agencies without consent if legally required.
• All requests are verified for legitimacy and handled in compliance with GDPR guidelines.

Ensuring GDPR Awareness

Information and Training

• TMZ ensures all personnel are aware of their data protection responsibilities.
• Regular training and updates on GDPR compliance are provided.

Contact Information

For Queries and Concerns

• If you have questions about TMZ’s privacy practices or GDPR compliance, please contact us at connect@tmz-inc.com.

By interacting with our website and providing personal information, you acknowledge and consent to the practices described in this privacy policy.